Have you decided to host a BOB Hybrid & Chill Meetup in your city? That’s awesome!

Below, you'll find a step-by-step guide on how to organize the event. Let’s make it happen! 🚀

Content of this page:

💡 Before the event

• Decide when and where the event will be:

  • Time, event space, format, group size
  • Check availability of the event venue

  Recommendations:

  • Time: 2-3 hours, for example from 6 PM - 8 PM, mid-week (or whatever the preferred time is for your local attendees)
  • Event space: A local bar with a separated room for the meetup
  • Group size: 30 people

• Send BOB:

  1. A proposal for the event
  2. An expense sheet including the price for the event space, food, and drinks, AV, etc.
  3. A schedule
  • BOB to help with finalizing the documents and to secure the event space with the owner

<aside> <img src="/icons/document_orange.svg" alt="/icons/document_orange.svg" width="40px" />

Templates:

• Event proposal: https://docs.google.com/document/d/1UsFOdu69UkAWrI7L1AwTJ4KJTqLDd7K_/edit?usp=sharing&ouid=116519979508589561338&rtpof=true&sd=true

• Expense sheet: https://docs.google.com/spreadsheets/d/11e_p98ARYftUxg94_4vjzDozd6RqGm5qV9E98LyuHnI/edit?usp=sharing

• Schedule: https://docs.google.com/spreadsheets/d/19ANKPhzZuWXnsxMfeRLVNCyV-C0unWXvaKszt0wPa6E/edit?usp=sharing </aside>

• Format of the meetup

  Open discussion format (preferred), eg. open round discussion, with open questions to the attendees, or informal networking event.

  • BOB can help with the topics and questions if needed

• BOB to create a Lu.ma event page

  • BOB will make the event page copy and design of the event banner
  • The organizer helps to translate to local language (if applicable)
  • BOB will manage the attendee list on Lu.ma

• Organizer can use this copy for the invites or make their own:

  • Version 1:
  • Version 2 (longer)

• BOB and Organizer to Post a Tweet/LinkedIn post, here’s an example:

  • Hosting a @build_on_bob meetup in [city] next week. Interested in Bitcoin DeFi? Join me if that sounds interesting to you! Link: [insert link]

• Optional

  • After further discussion with the organizer, BOB can:
    • Make merchandise, banners, name tags for the meetup
    • Help to prepare a presentation about BOB

📍 During the event

• Organizer to check-in attendees on the spot via Lu.ma mobile app
  • BOB will invite the organizer to the Lu.ma event one day prior to the event